Finance Forms

Click on the links below to access Financial forms:

• Expense & Mileage Form
  Use this form for personal expenses or mileage reimbursement.  View the procedures here.
• Per Diem Form
  View the Travel Expense Policy for information on per diem reimbursement.
• Business Meeting Expense Form
  View the Business Meeting Expense Policy.
• Early Warrant Request Form
  Use this form when a check for a vendor is needed immediately (within 1-2 days). Although Finance attempts to process most checks within one week after receipt, often an invoice will not get to Finance right away and an early warrant request is generated to get a check quickly.  The form needs 3 signatures - the person initiating the request, the department director signature, and the Finance Director's signature.
• Lost Check Affidavit Form
  In the event a vendor does not receive payment, please contact Accounts Payable at x7786 for assistance with a replacement check.  The vendor will be requested to submit an original signed affidavit stating that they have not received the first payment.
• Lost Original Invoice Form
  To prevent fraud or duplicate payments to vendors, the City will only pay from an original invoice. If the original invoice is missing or lost, this form must be filled out stating the reason for the missing invoice and providing proof that the invoice was not already paid.
• Cash Refund Request Form
  This for is used to refund money to vendors or residents for a number of different transactions that might require a refund (canceled permits, returned sign deposits, return of meter deposits, final utility bill over payment, duplicate or over payment for B&0 taxes).
• Surplus Declaration Form
  The City may need to sell or convey equipment or property which is no longer needed for municipal purposes.  This form must be filled out to surplus property. Surplusing guidelines are available in Appendix E of the City's Purchasing Guidelines.
• Informal Quotation Form
  This form should be used when obtaining price quotations from three companies in the information quotation process.